Table
of Contents
General
Information
Key Contacts
Room Coordinator Directory
Room Coordinator Responsibilities
Introductions
Meeting with your teacher/guide
Meeting with the families
Outings and get-togethers
Parent Survey
Dates, Dates,
Dates
Annual Events
Craft Fair Flyer
Dessert Night Flyer
School Calendar
Policies
Internet/website policies
Support Materials
Party sign-up sheets
Outing Recommendations
Sample from past coordinators
Questions: Kathie
Moehlig 858-451-9225 kmoehlig@rbcpc.org
Rancho Bernardo Community
Presbyterian Church Preschool
Contact
Information
Preschool Director Patti Hunter Phone: 858-487-0824
Email:
phunter@rbcpc.org
Asst. Director Melissa Heinemann Phone:
858-487-0824
Email: mheinemann@rbcpc.org
Asst. Director Kathy Farthing Phone:
858-487-0824
Program Resource Coordinator Email:
kfarthing@rbcpc.org
Children’s Records Jayme Ramones Phone:
858-487-0824
Email:
jramones@rbcpc.org
Special Events/Volunteer Kathie
Moehlig Phone:
858-451-9225
Coordinator Email:
kmoehlig@rbcpc.org
Tuition/Payments Shannon Perri Phone:
858-487-0824
Coordinator Email:
preschooltuiton@rbcpc.org
Craft Fair Chairperson Jennifer
Barry Phone: 858-679-6972
Email:
jenniferjbarry@cox.net
RB Community Presbyterian Church Info Phone:858-487-0811
Website:
www.rbcpc.org
Family Ministries Sheri Woodley Phone:858-487-0811 ext 219
Email:
swoodley@rbcpc.org
Middle School Ministry Ryan
Ross Phone:
858-487-0811 ext 218
Email:
rross@rbcpc.org
Senior High Ministry Jim Marian Phone:
858-487-0811 ext 240
Email:
jmarian@rbcpc.org
Children’s Music Kathy Thompson Phone:
858-487-0811 ext 230
Email:
kthompson@rbcpc.org
Rancho Bernardo Community Presbyterian
Church Preschool
Room Coordinator
Responsibilities
Meet
with your teacher to discuss the special things she prefers for her class
parties, upcoming events, and your support within the classroom.
Early
in the first two weeks of class, introduce yourself to the other parents and
help introduce other parents to each other.
You
may choose to plan get togethers for preschool parents and/or families. In
previous years, Room Coordinators have organized activities such as playdates
with the kids, mom’s night out, or moms may just meet for coffee. This is a
great way to have the parents get to know each other.
During
the year, you may be asked to contact families about upcoming events, and to be
a liason with parents regarding volunteer opportunities.
Post
classroom sign up sheets that request refreshments and supplies for parties
that take place though-out the year. This includes Halloween, Christmas,
Valentines Day, Easter and the end of the year.
Communicate
with Sunshine Chairperson if a family in your class is experiencing an illness,
hospitalization, death, birth, deployment, or other important event.
Coordinate
Teacher Appreciation Day with your class in May.
Support
the teachers by recruiting volunteers and helping with supervision of class
activities, when needed.
Remind
parents of upcoming special school year events.
Coordinate
with class families for volunteering for Craft Fair.
Coordinate
securing table at Dessert Night for class to attend.
Coordinate
donation for Auction of classroom basket.
Work
closely with Kathie Moehlig, Special Event and Volunteer Coordinator.
Meeting
With Your Preschool Teacher
Having
a chat with your classroom teacher at the beginning of the school year will
give you a chance to learn how you can best support her classroom activities
with the children. It will also allow the to of you to get to know each other.
You can find out what items she likes to have at the classroom parties, and she
can share with you the things that have worked well in the past.
Discuss
with your teacher how she plans to handle parent participation in the classroom
and how you can help to facilitate this process.
A
sample of meeting guide (Teacher Meeting Guide) is enclosed for your use. This
support tool is a guideline for you when talking with your teacher. Please feel
free to talk about other areas of interest as well.
Teacher Meeting
Guide
1. What specific
activities can I do to support you with the class, other than party sign-up
sheets?
_________________________________________________________________________________________________________________________________________________________________________________
2.
Are
there specific items you want to have on your sign-up sheets?
_______________________________________________________________________________________________________________________________________________________________________________________
3.
What
items have parents brought or done in the past to make your class parties, snack time or
event special?
_____________________________________________________________________________________________________________________________________________________________________________________________
4.
Are
there times when you would recommend that parents take pictures of special
class events?
_____________________________________________________________________________________________________________________________________________________________________________________________
5.
What
is the process for parent participation in your class? What types of activities
can parents do? How may I help you implement this with the parents?
_____________________________________________________________________________________________________________________________________________________________________________________________
6.
Other
topics and discussion:
_____________________________________________________________________________________________________________________________________________________________________________________________
Introducing
Yourself to the
Parents of the Class
If
you haven’t already, introduce yourself to the parents and help to introduce
the parents to each other in the first few days of school. The first day of
preschool can be unsettling for the three year old children and their parents.
Setting up a play-date prior to the first day of school is often a great way to
break the ice and help the children grow comfortable with new friends and
surroundings. The preschool playground is a great place to meet and is
generally available before the first day of school. Please call the office to
check on availability.
Let
the parents know what you do as a Room Coordinator and how you want to help
make this a special year for them and their children. You may want to ask them
for suggestions and input.
A
survey is a good way to get information from families about their desires to
get together outside the school setting. A survey is provided for you in this
binder. You can also get information from the parents by facilitating an
informal get –together over coffee or lunch. Encourage them to meet with you on
the church patio after dropping off the kids for coffee.
Don’t
hesitate to survey the parents of the class to find out who may want to support
your efforts with the coordination of get-togethers and other activities. Many
parents want to be involved and are willing to help out if asked. Planning one
outing during the year may be just what they’re looking for to get involved.
Ask
parents for ideas for kids outings, Mom’s Night Out and family events.
Outings
and Get-togethers
Getting together outside
of the preschool setting can be a lot of fun and can enhance the preschool
experience for the all families. There are many activities that can be
coordinated, but please do not feel that you must organize all these events
yourself. Use the info from the parents
survey to decide the whens and hows of these events. Ask other parents if they
want to take turns or volunteer for certain activities. Some suggestions for
outings are enclosed on the following pages. The list has been compiled over
the last several years via recommendations from previous Room Coordinators.
Remember, some parents may
not want to or aren’t available to get together outside the school setting. If
you get low participation or interest, you may want to consider partnering with
another Room Coordinator and her class to combine an outside activity.
Communicating
With The Families
There are many ways of getting
information to and from the parents.
Leave notes taped to the children’s buckets
Post information on the classroom bulletin board
Leave messages by the class sign in sheet
Make phone calls
Email or snail mail
Write a newsletter
Chatting at drop off and pick up
Using the parent survey
you can find out what will work best for your families
Mom’s
Outing
To get to know the lovely
ladies in your class, try scheduling a mom’s outing or maybe every month.
Besides dinner or coffee out try something like Clay n Latte, or even a spa
night. Some local spas will open in the evening just for your group. Be
creative. Ask the other moms what they’d like to do.
RBCPC Preschool
Parent Survey
Preschoolers
Name: ____________________________________________________________________________
Mom’s Name:
_________________________________Dad’s Name:
___________________________________
Email Address:
______________________________________ Phone:
___________________________________
Mailing Address:
_______________________________________________________________________________
Siblings name,
age & school:
____________________________________________________________________
_______________________________________________________________________________________________
1. Would you like
to have Mom’s get togethers ? ¸ Yes
¸
Not interested
2. How
often? ¸ Once a month ¸ Every few months
3. What day of
the week is best for you? ¸ Mon
¸ Tues
¸ Wed
¸ Thurs
¸ Fri
4. Do you prefer:
¸ Coffee/ Breakfast ¸ Lunch ¸ Dinner/Evening
5. Suggestions on
where to go: __________________________________________________________________
6. Would you like
to have playdates with the kids? ¸ Yes
¸ Not Interested
7. How
often? ¸ Once a month ¸ Every few months
8. What day of
the week is best for you? ¸ Mon
¸ Tues
¸ Wed
¸ Thurs
¸ Fri
9. Do you
prefer ¸ Mornings ¸ Afternoons
10. Suggestions
on where to go:
_________________________________________________________________
11. Would you
like to have family get togethers ? ¸ Yes
¸
Not interested
12. How
often? ¸ Every few months ¸ Holidays only
13. Do you
currently have membership: ¸ Zoo/Wild
Animal Park ¸ Sea World ¸ Legoland
14. Would you be
interest in helping to plan any of above events? ¸ Yes ¸
Not interested
We would like to
distribute a class list to all of the families, but need your permission to do
this. Please sign you name if you are willing to share name, address, phone,
email and sibling info with members of our class.
__________________________________________________________________________________
Parent Signature
Thank you for
taking time to fill out this survey!
_______________________________________ _________________________ __________________________
Room
Co-Coordinator
phone email
_______________________________________ _________________________ __________________________
Room
Co-Coordinator phone email
Liason With
Sunshine Coordinators
Please
contact the Sunshine Coordinator if you learn that a family in your class is
experiencing illness, hospitalization, birth, death, military deployment or
return, or other important event. The Sunshine Coordinator will send a card on
behalf of the preschool and make arrangements for support services, ie meals,
shopping, childcare… The Sunshine Coordinator may contact you to identify
parents that will help out a family in need of such support. You may want to
organize something specific for a classroom family, but please be sure to
inform the Sunshine Coordinator to avoid overlap of activities.
Posting Party Sign
Up Sheets 
Room
Coordinators are responsible for posting party sign-up sheets. Check with your
teacher to confirm special dates and other details. These events include
Halloween, Christmas, Valentine’s Day and Easter. The sheet should identify
supplies and refreshments needed for the party. Usually these parties are for
the children and teachers only. Please discourage parents from bringing gifts
for the children to these parties. You can make your own sign-up sheets or use
the pre-made sheets in your Room Coordinators binder.
Support Materials
Support
materials are available in the preschool office and workroom. The workroom contains poster board, butcher
paper, a dye cut(shape maker machine), paper cutter and laminator. Please check
with office staff for use.
Also
digital cameras and photo printers are available for your use.
If you have multiple copies to be made the
office staff can assist with a 2-3 day turn around.
Annual
Events
Craft Fair & Children’s
Carnival - October
This
annual fundraising event, which is sponsored by the families of the preschool,
is greatly anticipated by the community and typically attracts over a thousand
people. Craft Fair has taken place for over 20 years now! The event just keep
getting better.
The Craft Fair includes
65+ expert craft artisans offering professional customized and unique gifts
including handcrafted jewelry, art, furniture, clothing and more.
Irresistible holiday
desserts, cookies, breads, cakes, and other homemade foods are available for
purchase both days in the courtyard.
On Saturday, bring your
children in Halloween costumes to enjoy the games, crafts, and bounce house at
the Children's Carnival. The proceeds benefit the children of the
multi-denominational early childhood education program through the purchase of
classroom materials, school equipment. All preschool families are encouraged to
participate by baking items for the bake sale, selling opportunity drawing
tickets and volunteering for a shift. This is a wonderful opportunity to get to
know the other preschool families.
Your
participation in helping to recruit parents from your class is greatly appreciated.
We ask that you help build the excitement about volunteering and being a parent
of craft fair. Each family is asked to volunteer a minimum of 2 hours for this
event and to prepare at least one baked good. If you’ve never been to Craft
Fair, talk with some parents who have so you can get a feel for how incredible
it really is, and how much fun everyone has. Volunteering for Craft Fair allows
you to get to know other parents early in the school year. Volunteer sign-ups
will be posted inside the main preschool gate in early October. If you have
questions or would like to volunteer for an opening on the Craft Fair Team
please contact the Craft Fair Chairperson.
Women’s Dessert Night & Silent Auction
– December
An evening
of inspiration, entertainment, and fellowship (with a little shopping via the
silent auction) that has become a holiday tradition for hundreds women
throughout our community.
The Silent
Auction is the major fundraiser for the preschool’s Sharing Lives Ministry.
Sharing Lives funds the tuition assistance programs for our families in need, and
also allows for the inclusion of children with special needs.
Room
Coordinators are responsible for the organization of a ‘class basket’ to be
auctioned, as well as overseeing the securing of table for Mom’s to attend. These
duties can be a shared responsibility and do not have to be done personally by
the Coordinator. Many times there is a parent who is happy to take on a “one
time job” and this is the perfect time for that. More information about baskets
and table reservations will be available in October. Also, there are MANY volunteer opportunities for moms and dads(Many
like to have the dads serve whichever night the moms attend). Volunteers are
especially appreciated for all the prep leading up to the event! Contact the
Auction Chair or Volunteer Coordinator.
Facilitating
Teacher Appreciation Day- May
This is an
opportunity for the children and parents to thank their teachers and teacher
assistant for the work they have done throughout the year. In the past, each
child has brought a flower for each teacher/teacher assistant. Each
teacher/assistant has a vase, and the children place one flower in each vase to
make a collective bouquet.
Children/parents
can make a card also if they choose. Your role in this event is to communicate
this special date to the families and to organize the collection with vases for
everyone. In the past Room Coordinators have also coordinated a potluck dinner
for the preschool staff’s evening meeting in the Spring.
End of the Year
Celebration – June
A
family celebration and the last preschool event for the school year. A time to
celebrate with families and to say goodbye in a fun way.
Mark Your
Calendars…..
Sept. 3
Parent Orientation – All
Families
An evening for all
parents where general preschool information, philosophy, and procedures will be
shared. CHILDCARE IS NOT PROVIDED.
Sept. 3, 4 & 5 Parent/Child Visitation – Preschoolers & Funtastic
An informal open
house where children and parent visit their classrooms, meet their teachers,
and fellow classmates. Parents are invited to enjoy preschool activities which
will be set up for all to enjoy.
Sept. 8 - 10 First Days of School - Preschoolers & Funtastic
First day of
school for your preschooler. Parents are encouraged to join others for coffee
and chatting on the church patio after drop off.
Sept. 15 – 19 First
Day of School
– Growing
Together/Learning Together
Sept. 29 & 30 Parent Participation Night
- Preschoolers
Oct. 6 & 7 Parents
share an evening with their child: actively participating in preschool
Activities,
getting to know the teachers and other parents in the class.
Childcare provided
for siblings.
Oct. 17 &18 22nd Annual Fair and Children’s Carnival - All Families
This annual fund
raiser, sponsored by families of RBCPC Preschool, includes various crafters
selling their unique items including jewelry, art, clothing and many other
items. The proceeds from this event help support special preschool events, the
purchase of learning materials and playground equipment. All preschool families
are encouraged to be involved.
Nov. 12 -21 Fall Parent
Conferences - Preschoolers
A one-on-one time
for you to learn about your child’s preschool life from his/her teacher as well
as share your concerns, joys, questions and thoughts.
Nov. 11 Veteran’s Day – No school - All Families
Nov. 24 - 28 Thanksgiving Break –
No School - All
Families
Dec. 9 - 11 16th Annual Women’s
Dessert Night & Silent Auction - All Families
A night of
fellowship, involving several hundred women from our preschool, church and
community. The event consists of delicious desserts, entertainment, an
inspiring program and shopping via silent auction. The proceeds from this event
supports our Sharing Lives Program. All families are encouraged to participate.
Dec. 17 - 19 Christmas Fellowship - Preschoolers Only
A time for you to
share in your child’s classroom celebrating Christmas with songs and
refreshments.
Dec. 22- Jan 5 Christmas Break – No School
- All Families
Jan. 19 Martin Luther King Day Observance –No
School - All Families
Feb. 16 – 20 Presidents
Week - No school - All
Families
March 18 - Spring
Parent Conferences - Preschoolers
April 3 A one-on-one time
for you to learn about your child’s preschool life from his/her teacher as well
as share your concerns, joys, questions and thoughts.
April 6 - 10 Spring Break – No
School - All Families
April 20 -21 Dad’s Night - Preschoolers Only
April 27 -28 An evening for Dad and child to share
preschool activities in the child’s classroom. You will be notified of specific
day.
May 6 - 8 Mother’s Day Tea - Preschoolers Only
An in class
celebration time where the children will prepare and serve a delicious snack
for their very own “Special Guest”.
May 11 -15 Teacher Appreciation Week - All Families
Coordinated by
your room coordinator. A time where children and families may express
appreciation to their teachers for all that they have done throughout the
school year.
May 25 Memorial Day – No School - All Families
June 4 - 5 Last Days of School
- All Families
June 7 End of the Year Celebration - All Families
A family
celebration and the last preschool event for the school year. A time to
celebrate with families and to say goodbye.